There are 5 robot types compatible with ProScript Connect, which utilises different logic to dispense. Contact the ProScript Connect Service Desk for further details.
- ARX (ARIM)
- RoboPharma
- Willach
- BDMosaic (WWKS2 standard)
- OmnicellMosaic (WWKS2 custom)
Once an item is mapped and stored in the robot it needs to be marked as Kept in Robot from the Stock Record Card. Robot Manager is then used as a central area to view robot requests, view robot stock levels and map robot stock items.
This module is not used by MDS Robots Dispensing (eMAR).
Marking items as kept in robot
ProScript Connect must be informed of which items are kept in the robot. This is done from the item’s Stock Record Card. By default, as you load packs to be stored in the robot, they are automatically marked as Kept in Robot if they are mapped successfully.
Tip: As part of the initial configuration by the Service Desk, any items dispensed from ProScript Connect in the previous 6 months will be marked as Kept in Robot by default.
- Access Stock Manager. Click ProScript Connect, then select Stock Manager or select the Stock Manager shortcut.
- From the Stock Usage tab, search and select the required item.
- Click F10 – Select.
- On the item’s Stock Record screen, against Robot Status, click Kept in Robot.
- Click F10 – Save.
Robot manager
The Robot Manager modules act as a central repository to view stock quantities stored in the robot. When a pack is scanned into the robot the interface searches the ProScript Connect database for the product identifier associated with that barcode. Once identified, the scanned pack details are added to the Robot Stock tab of Robot Manager.
If the pack barcode cannot be successfully mapped to the product, it will need to be manually mapped before those packs will be recognised and stored in the robot ready to be dispensed.
Tip: The green dot in the top right-hand corner of the tab indicates that the robot is connected to ProScript Connect.
Viewing robot stock
Stock packs that have been scanned into the robot and successfully mapped to a drug item in the ProScript Connect database are viewable from the Robot Stock tab.
- Access Robot Manager. Click ProScript Connect, then select Robot Manager or select the Robot Manager shortcut.
- Select the Robot Stock tab. The tab displays all items that have been mapped and loaded into the robot with each item’s identifier, product description and stock level. The stock level is displayed in Packs (full packs) and Doses (part packs).
The robot stock level is not editable from ProScript Connect. - To print a Robot Stock report, click F1 – Print Preview.
- To export a Robot Stock report, click F2 – Export to Excel.
- To view the item stock card, select an item, then click F3 – StockCard.
Tip: you can search for a drug by Description or Product Identifier. The filtered view only will be included in any printed or exported list.
Mapping robot items
If the pack barcode can’t be successfully mapped to the product when adding it to the robot, it will need to be manually mapped before the item will be recognised and dispensed from the robot.
Unmapped items can be viewed and manually mapped from the Map Robot Items tab.
- Access Robot Manager. Click ProScript Connect, then select Robot Manager or select the Robot Manager shortcut.
- Select the Map Robot Items tab. A list of unmapped items is displayed.
- To map the item, select the required item, then click F6 – Change.
- The Robot Own Drug screen is displayed with the Barcode pre-populated.
- To search for and select the exact drug pack to be mapped to the barcode, click F2 – Select. You can search by drug name or PIP code.
- The Description and Product Identifier will be automatically populated with the selected pack.
Take care to ensure the exact drug pack is mapped to the correct item. - Click F10 – Save. The mapped item can now be loaded to the robot as normal.
Tip: To filter the list on the Mapped Robot items screen to show only unmapped barcodes, click Show unmapped/unknown products.
Manually adding an item to Map Robot Items
If a pack is mapped incorrectly, select the pack then click F7 – Remove to remove it from the Map Robot Items tab. Then you can either re-scan it into the robot to add it back to the Map Robot Items list or manually add it to the list.
- Click F2 – Add.
- On the Robot Own Drug screen, all fields are initially blank. Type or scan a pack to populate the Barcode field.
- To search for and select the exact drug pack to be mapped to the barcode, click F2 – Select. You can search by drug name or PIP code.
- The Description and Product Identifier will be automatically populated with the selected pack.
Take care to ensure the exact drug pack is mapped to the correct item.
- Click F10 – Save. The mapped item can now be loaded to the robot as normal.
Bulk stock request
As packs are added to and dispensed from the robot, the stock levels will adjust accordingly. You can run a manual stock update with the robot at any time – click F2 – Bulk Stock Requests to refresh the data.
Tip: We recommend you run a Bulk Stock Request at the start of the working day and after stock has been loaded into the robot.
- Access Robot Manager. Click ProScript Connect, then select Robot Manager or select the Robot Manager shortcut.
- Click F2 – Bulk Stock Request.
- A message is displayed recommending a pause in stock movements before continuing, click Yes to continue.
- ProScript Connect polls the robot, and the Packs and Doses columns are updated.
Dispensing robot items
The default setting for robot output requests for generic drugs is Virtual. Generic drugs dispensed in ProScript Connect are requested from the robot using the VMPP (Virtual Medical Product Pack) meaning any generic drug pack that is stored could be outputted.
Example:
| Drug name | VMPP or AMPP |
| Sertraline 100mg Tabs (28) | VMPP (Virtual Medical Product Pack) |
| Sertraline100mg Tab (28) Accord-UK | AMPP (Actual Medical Product Pack) |
- Dispense the prescription using ProScript Connect as usual.
Tip: As output requests are at VMPP level, only generic packs of the same quantity will be requested. For example, if the request (product choice) is for a 56 pack but only 28 packs are stored on the robot, two x 28 packs will not be outputed.
- On the patient’s PMR, you can use the Product Choice screen and the Stock Record card data to view the stock quantities stored in the robot. The R Stock column shows how many of each AMPP is stored in the robot. Any of these packs could be output as packs are requested at VMPP level.
Tip: Use either the By Family or By Drug filter to switch between the VMPP quantity and the AMPP of the item. - Click F3 – Product Choice to amend the output product choice – for example, to output a different pack size.
- Upon completion of the prescription, the requested pack(s) will be output from the robot and the system will generate the endorsement, drug label(s), bag label and tracking label (if configured).
More details on amending the product choiceTip: When viewing the robot stock levels, the Drug Statistics screen can be configured to show Consolidated stock levels by default. Use the setting: Edit Application Settings > Stock category > Consolidated Stock Level.
Consolidating the stock means that the Robot Stock figure is always the total quantity of the VMPP highlighted in the Product Choice screen, using the By Family filter.
In this example, the Consolidated stock stored in the robot is 7 packs of the VMPP Sertraline 100mg tabs (28).
- 3 packs are the AMPP Sertraline 100mg tabs (28) Amarox
- 4 packs are the AMPP Sertraline 100mg Tabs (28) Accord-UK
Dispensing Robot Items (BDMosiac Robot types only)
The default setting for robot output requests for generic drugs is Virtual. Generic drugs dispensed in ProScript Connect are requested from the robot using the VMPP (Virtual Medical Product Pack) meaning any generic drug pack that is stored could be outputed.
If a patient prefers a certain generic brand, the AMPP (Actual Medical Product Pack) with BDMosaic this can be selected in the PMR.
- Dispense the prescription using ProScript Connect as usual.
Tip: As output requests are at VMPP level, only generic packs of the same quantity will be requested. For example, if the request (product choice) is for a 56 pack but only 28 packs are stored on the robot, two x 28 packs will not be output.
- On the patient’s PMR, you can use the Product Choice screen and the Stock Record card data to view the stock quantities stored in the robot. The R Stock column shows how many of each AMPP is stored in the robot. Any of these packs could be output as packs are requested at VMPP level.
- The V icon against the drug indicates that any virtual product in the family that has stock in the robot could be output.
- To switch to requesting an AMPP item, click the V to the right of the drug.
- The A icon now indicates the actual product that is selected in the product choice screen will be the output from the robot.
- If the required AMPP is not highlighted in the product choice screen, click F3- Product Choice to switch to the required AMPP. The R Stock column shows the number of AMPPs stored in the robot.
- Upon completion of the prescription, the requested pack(s) will be output from the robot and the system will generate the endorsement, drug label(s), bag label and tracking label (if configured).
Tip: When viewing the robot stock levels, the Drug Statistics screen can be configured to show Consolidated stock levels by default. Use the setting: Edit Application Settings > Stock category > Consolidated Stock Level.
The Robot Stock figure is the total quantity of the VMPP highlighted in the Product Choice screen.
In this example, 7 packs of the VMPP Sertraline 100mg tabs (28) are stored in the robot.
- 3 packs are the AMPP Sertraline 100mg tabs (28) Amarox
- 4 packs are the AMPP Sertraline 100mg Tabs (28) Accord-UK